Document management in the mining industry: key to an efficient and sustainable operation

12 de May de 2025

Florencia

AV & Collaboration Specialist

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The Invisible Challenge of Mining

Amid the energy transition—where mineral resources are essential for advancing clean energy—Latin America's mining industry plays a strategic role. Lithium, copper, silver, and nickel are key components in the supply chain for renewable technologies and electric vehicles.

However, while extraction methods modernize and investment projects diversify, many companies still manage operational data with fragmented tools or manual processes. In such a complex environment, document dispersion becomes an operational risk.

The Paradox: Modern Mining with Analog Processes

According to Logicalis LATAM, a large share of mining operations in the region still manage technical reports, inspections, field forms, and safety documentation using Excel, paper, or non-integrated systems.

This results in:

Frequent human errors
Task duplication
Loss of document traceability
Delays in internal and regulatory audits

An article from América Minera highlights that this reality not only slows operations but also puts regulatory compliance and production safety at risk.

The Solution: Document Digitization and Automation

Transformation involves more than just investing in machinery or IoT sensors. It also requires rethinking how information flows throughout the organization.

In this regard, tools like Microsoft Teams, Power BI, SharePoint Online create collaborative, secure, and traceable environments for managing mining-related documentation.

🔹 Microsoft Teams as the Collaboration Hub

It’s more than a communication space—it's an operational hub. It integrates forms, approval flows, data dashboards, and document libraries into a single platform.

🔹 SharePoint Online + OneDrive

Ensure that every blueprint, report, or technical document is available, updated, and accessible to all teams, whether in the field or at headquarters.

🔹 Power BI for Operational Efficiency

By connecting data sources, Power BI allows users to visualize key indicators such as delivery times, inspection compliance, or production deviations—generating alerts and automated reports.

🔹 Power Platform + RPA

With custom workflows, you can automate processes such as approvals, report submissions, or field form uploads—reducing errors and idle time.

Real Impact: Data and Results

✅ A mining operation in northern Argentina reduced report consolidation time between field and office by 40% after digitizing document management with Microsoft Teams and Power Platform.
✅ Companies that automated critical processes reported up to 60% fewer errors in inspection forms, according to IDC.
✅ Document digitization directly supports sustainability goals by reducing paper usage and physical transfers.

A Lever for Sustainability and the Transition

Efficiency in information management is one of the hidden keys to improving sustainability. Document digitization:

Reduces resource consumption (paper, fuel, labor hours)
Improves compliance with environmental and safety regulations
Enables traceability across the entire production chain

In this context, operating with slow or error-prone processes is incompatible with the global demand for efficiency and reliability.

Conclusion: Better Management for Better Operations

In an environment where every decision impacts production, safety, and sustainability, there is no room for document improvisation.
Digitization is not a trend—it’s an operational necessity.

With platforms like Microsoft Teams, Power BI, SharePoint, and Power Platform, the mining sector now has the opportunity to align operations with global standards for efficiency, traceability, and digital transformation.

Fill out the form below to learn how Newtech Group can help you transform your operation.