The Synergy between Copilot and Teams Rooms: Transforming Business Communication

Novedades > Unified Communications

22 de November de 2024

Florencia

AV & Collaboration Specialist

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Did you know that technology can revolutionize the way you conduct your meetings?

The combination of Copilot and Teams Rooms is radically changing how companies communicate and collaborate. In a world where efficiency and quality communication are essential, these tools emerge as effective solutions to maximize productivity.

How do Copilot and Teams Rooms work together?

Teams Rooms are equipped with advanced technology to enable more effective meetings. Thanks to the room’s speakers, Copilot can identify who is speaking and attribute it correctly in the transcription. This provides intelligent summaries and detailed analyses of each meeting, making it easier to access the most relevant information for those who could not attend. With this integration, participants can quickly and effectively stay informed about what was discussed.

Configuring Teams Rooms to maximize Copilot

To benefit from Copilot's capabilities, proper configuration of Teams Rooms is crucial. Here is a list of the necessary requirements:

Teams Rooms Pro License: Required per room to enable all functionalities.
Teams Rooms Components: Includes the Teams Rooms console.
Copilot for Microsoft 365 License: Required per user to access advanced functionalities.
Create voice profiles: Each user must create a voice profile at aka.ms/voiceprofile.
Smart speaker: Can be a physical smart device or a cloud-based one.

What is a smart speaker?

Smart speaker recognition technology can be implemented in two ways:

Physical speakers: Use multi-channel audio for precise voice recognition.
Cloud-based speakers: Work with existing speakers using single-channel audio. This option will be available for Teams Rooms on Windows by the end of the first half of 2024 and for Android in the third quarter of 2024.

Implementing smart speakers allows real-time participant identification during meetings, enriching the communication experience. Attendees can see who is speaking during meetings, enhancing conversational clarity. Post-meeting, the transcription identifies attendees, enabling more effective follow-ups.

Benefits of a smart speaker

Smart speakers certified for Teams not only ensure superior audio quality but also enable more precise voice recognition. While cloud-based speaker recognition technology can be used with other speakers and microphones, the best experience is achieved with certified speakers. To enable intelligent meeting summaries, it is essential for each user to create their voice profile.

Required licenses to access intelligence in meeting rooms

To access advanced features of Teams Rooms and Copilot, the appropriate licenses are essential. The Teams Rooms Pro License enables inclusive meeting experiences, including intelligent audio and video. Users licensed for Teams Premium or Copilot can benefit from AI-powered features to stay quickly updated post-meetings.

Limits and considerations for using smart speakers

For optimal voice recognition, it is recommended not to exceed 10 attendees. However, the system can identify up to 20 people with a voice profile. If this limit is exceeded, additional attendees will be labeled as "Speaker 1," "Speaker 2," etc. This limit may increase in future updates.

Commitment to privacy and data compliance

Copilot operates under Microsoft’s privacy and data compliance standards, ensuring secure information handling.

How to acquire Copilot?

If you don’t currently have Copilot, you can now acquire it for Microsoft 365 by visiting Microsoft Copilot. This simple process allows you to enjoy the advantages of this advanced technology in your meetings.

The combination of Copilot and Teams Rooms represents a significant leap forward in how companies manage their meetings. By adopting these technologies, you will not only enhance internal communication but also boost productivity and collaboration among teams.

Don’t fall behind! Talk to an expert at Newtech Group and discover how these tools can transform the way you work.