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Workflow optimization with Microsoft Teams: better collaboration and project management

What if the tool you use every day to communicate could also help you manage projects, automate tasks, and boost your company’s overall productivity?

At Newtech, that tool is Microsoft Teams, and since we adopted it as the core of our digital operations, we’ve seen a radical improvement in coordination, task organization, and automation.

Microsoft Teams: More Than Just Communication

While many associate Teams solely with meetings or chat, the truth is that this platform has become the digital operations hub of our company. From here, we manage:

• Multidisciplinary teams across different countries.
• Projects with multiple phases and deadlines.
• Cross-team communication with clients and suppliers.

Teams allows us to centralize operations and enable seamless collaboration, no matter where team members are located.

Smart Integrations That Simplify Work

The real power of Teams lies in its integration with other Microsoft solutions—and beyond. Some of the most useful integrations for our operations include:

• Planner and Microsoft To Do: allow task creation, assignment, and tracking within each channel or project.
• SharePoint and OneDrive: securely and collaboratively store documents.
• Power Automate: automates flows like approvals, notifications, and file generation.
• Power BI: embeds dashboards directly into Teams.
• Custom bots: handle simple tasks like meeting reminders or deadline alerts.

This integrated ecosystem eliminates the need for multiple tools, making task management easier from a single location.

Automated Workflows That Improved Our Productivity

Here are some real-life automation examples we use at Newtech today:

🔄 Sales management: when a new opportunity is entered into our CRM, Teams creates a channel, assigns owners, and uploads base documentation.
📣 Tech support: if a ticket isn’t resolved within a set time, an alert is automatically sent to the supervisor.
📂 Legal documentation: once a contract is approved, it’s saved to OneDrive, tagged, and the legal team is notified.

Each automated workflow means fewer manual steps, fewer errors, and more time to focus on what really matters.

Real Feedback That Says It All

📢 “I went from having five tools open to using just Teams. I have the project, documents, and tasks all in one place.”
— Lucía, PM

📢 “We automated our project status reports. What used to take an hour is now automatic.”
— Tomás, Development

📢 “Team visibility improved drastically. Everyone knows what’s happening and what’s next.”
— Valen, Marketing

Microsoft Teams is not just a communication tool—it’s a platform for organizing, collaborating, and automating.

At Newtech, we help companies of all sizes get the most out of Teams by adapting it to their real-world processes and delivering value from day one.

👉 Talk to an expert. Want to transform the way your team works?

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