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The importance of optimizing hybrid meeting spaces to increase productivity with Microsoft Teams Rooms

Virtual meetings are evolving into hybrid meetings as employees return to the workplace.

In this regard, it is essential to evaluate and look for areas of improvement both in the spaces and the technologies currently available in the office to achieve effective communication.

Users need greater efficiency when collaborating. A good way to achieve this is by investing in audio systems, video conferencing equipment, and applications that make meetings secure, simple, and high-quality.

With the collaboration platform Microsoft Teams Rooms, employees can communicate and interact effectively anytime and anywhere, enhancing the hybrid meeting experience across all types of workspaces.

Teams provides everything needed to leverage the tool’s capabilities, from chatting, content sharing, and conferencing, to generating automatic post-meeting reports.

Now, how can you know if the technology and infrastructure implemented are adequate or if you need to update your equipment?

Some questions you might ask yourself include: Are your AV and IT frameworks compatible with the latest UCC platforms? If not, it might be time to upgrade or redesign your meeting spaces to create a more productive work environment.

Can your meeting structure effectively respond to the needs of your hybrid workforce? If the answer is no, it might be time to modify and optimize your existing spaces and technologies.

That’s why, in the following article, we offer some recommendations to consider:

1. Review your current IT and collaboration ecosystem.
2. Examine your AV technology inventory, network security measures, and meeting platform capabilities.
3. Evaluate what is working and what needs an upgrade.
4. Finding the right platforms and channeling them through an interoperable video conferencing solution could simplify the hybrid meeting experience for everyone.
5. Assess whether your current systems enable your teams to succeed regardless of where they log in. Review your meeting room design and its collaboration capabilities.

Enhancing Hybrid Meetings Through Collaboration Spaces

To maximize the effectiveness of hybrid meetings, it's crucial to rethink how physical a collaboration space is designed. Flexible environments equipped with the right technology enable employees to collaborate more naturally, whether they are in the office or connecting remotely.

By investing in adaptable collaboration spaces, companies can promote creativity, communication, and seamless integration between physical and virtual interactions.

At Newtech Group, we can help you achieve an optimal work experience by unifying your calls, meetings, and collaboration in a single application, supported by the right technology, bringing added value to your daily tasks. Contact us.

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