What is a hybrid meeting room with video conferencing?

A hybrid meeting room is a space equipped with advanced audiovisual technology such as smart cameras, microphones, displays, and audio systems that enables real-time connection between in-person and remote participants. These rooms integrate with collaboration platforms such as Microsoft Teams, Zoom, or Google Meet to provide a consistent experience for all attendees.

What types of meeting rooms are there based on size?

There are four main types based on capacity: Huddle Room for 2 to 4 people, Small Room for small teams, Medium Room for mid-sized groups, and Large Room for executive meetings, conferences, or larger collaboration spaces. Each room type requires specific audiovisual equipment to deliver an optimal experience.

How much does it cost to equip a meeting room with AV technology?

The cost depends on room size, required technology, AV equipment, installation needs, and the level of integration with video conferencing platforms. A complete project may include cameras, microphones, displays, audio systems, control devices, installation services, and managed support. A personalized assessment is recommended to define accurate pricing.

What equipment does a professional video conferencing room need?

A professional video conferencing room typically requires a display or monitor, smart camera, microphones, speakers or audio system, touch controller, compute device, and integration with collaboration platforms. Larger spaces may also require multiple cameras, ceiling or table microphones, interactive whiteboards, and scalable audio systems.

How do I choose the best video conferencing platform for my company?

The best platform depends on the company’s existing technology ecosystem. Organizations using Microsoft 365 often benefit from Microsoft Teams integration, while other teams may prefer Zoom Rooms or interoperable spaces that support multiple platforms. The key is to select certified AV equipment that works reliably with the platforms used by the business.

What does a full-service room implementation include?

A full-service implementation may include initial consulting, needs assessment, room design, layout planning, equipment selection, cabling, certified audiovisual hardware installation, integration with collaboration platforms, user training, and optional managed maintenance with continuous monitoring and technical support.

Modern Meeting Rooms and Conference Rooms for Hybrid Collaboration

We design, equip, and integrate corporate meeting rooms, conference rooms, and hybrid collaboration spaces with AV technology, video conferencing systems, and managed support.

2,500+ deployments across Latin America.

Managed support and maintenance.

Request a Room Assessment

View rooms >

Meeting room and conference room types for every office space

We have representatives in various locations throughout the region to answer all your questions about modern meeting rooms.

sala huddle para reuniones y o videoconferencias.

Office huddle room

2-4 people | 3x3 m²

All-in-one device (camera + microphone + display)

Join meetings with one tap.

Learn more about this type of room:

Visit Huddle Room

sala small para reuniones y o videoconferencias.

Small meeting room

5-10 people | 10-25 m²

Large high-definition display with two-way digital whiteboarding.

Fast and easy content sharing (HDMI/wireless).

Learn more about this type of room:

Visit Small Room

sala medium para reuniones y o videoconferencias.

Medium meeting room

7-12 people | 25-35 m²

Dual-screen setup (content + participants).

Intelligent participant detection.

AI-enhanced experience for seamless hybrid meetings.

Native BYOD connects any device with no setup required.

Learn more about this type of room:

Visit Medium Room

Large meeting room

12+ people | 35+ m²

Multi-camera system with full-room coverage.

Intelligent participant detection.

Distributed, scalable audio for larger spaces.

Flexible setups (U-shape, classroom, auditorium).

Learn more about this type of room:

Visit Large Room

Compare Meeting Room and Conference Room Types

Compare the most common corporate meeting room and conference room setups by capacity, use case and recommended AV technology.

    
          Room Type
          Capacity and Size
          Best For
          Recommended Technology
        
            Huddle Room
            Quick office meetings
          
          2-4 people
3x3 m2
          Quick office meetings, small huddle room sessions and one-touch video calls.
          
            All-in-one camera, microphone and display
One-touch meeting join
Fast wireless content sharing

            Small Meeting Room
            Daily team collaboration
          
          5-10 people
10-25 m2
          Daily team meetings, client calls, small conference room presentations and hybrid collaboration.
          
            High-definition display
Camera and microphone system
HDMI and wireless content sharing

            Medium Meeting Room
            Hybrid collaboration
          
          7-12 people
25-35 m2
          Recurring business meetings, hybrid workshops and professional video conferencing.
          
            Dual-screen setup for content and participants
AI-enhanced audio and participant detection
Native BYOD for flexible device connection

            Large Meeting Room / Conference Room
            Executive boardrooms
          
          12+ people
35+ m2
          Executive boardrooms, large conference room presentations, training sessions and multi-camera meetings.
          
            Multi-camera system with full-room coverage
Distributed and scalable audio
Flexible layouts for boardroom, U-shape or auditorium setups

Room Type	Capacity and Size	Best For	Recommended Technology
Huddle Room Quick office meetings	2-4 people 3x3 m2	Quick office meetings, small huddle room sessions and one-touch video calls.	All-in-one camera, microphone and display One-touch meeting join Fast wireless content sharing
Small Meeting Room Daily team collaboration	5-10 people 10-25 m2	Daily team meetings, client calls, small conference room presentations and hybrid collaboration.	High-definition display Camera and microphone system HDMI and wireless content sharing
Medium Meeting Room Hybrid collaboration	7-12 people 25-35 m2	Recurring business meetings, hybrid workshops and professional video conferencing.	Dual-screen setup for content and participants AI-enhanced audio and participant detection Native BYOD for flexible device connection
Large Meeting Room / Conference Room Executive boardrooms	12+ people 35+ m2	Executive boardrooms, large conference room presentations, training sessions and multi-camera meetings.	Multi-camera system with full-room coverage Distributed and scalable audio Flexible layouts for boardroom, U-shape or auditorium setups

End-to-end meeting room and conference room solutions

We provide end-to-end solutions for office meeting rooms, corporate conference rooms and video collaboration spaces. Our team handles assessment, room design, AV equipment, implementation, platform integration, user adoption and ongoing support.

From design to managed support, we take care of the entire room.

Request a Room Assessment

Assessment and Consulting

We assess your current meeting and conference rooms, identify your audio, video, control, and connectivity needs, and define the ideal room type (Huddle, Small, Medium, Large) for each office space.

Planning and Implementation

We design the complete meeting room project: layout, display, cameras, microphones, speakers, and cabling. We manage the implementation end to end, coordinating construction, equipment procurement, and audiovisual integration.

Training and Adoption

We train users and administrators so the new video conferencing rooms can be used simply and every day. We create user guides, training sessions, and initial onboarding support to ensure fast adoption of the solutions.

Integration with Existing Systems

We integrate the conference room with your collaboration platforms (Microsoft Teams, Zoom, Google Meet, etc.), room scheduling, corporate network, and other AV systems already in place, ensuring a unified experience across the office.

Ongoing Support and Optimization

We provide managed services, monitoring, and preventive maintenance for your meeting rooms.

We work with leading AV and collaboration technology partners to design professional meeting rooms, conference rooms and hybrid collaboration spaces with certified equipment for enterprise environments.

Do your corporate meeting spaces need support and maintenance?

With our managed room service, we take care of everything.

We ensure maximum uptime for your meeting rooms with 24/7 monitoring, fast technical support, and preventive maintenance. Avoid disruptions and keep your spaces ready for critical meetings at all times.

Continuous prevention and maintenance.

Specialized support at all times.

Personas trabajando en equipo dentro de una sala de reuniones colaborativa y profesional

❝

With the modernization of more than 90 spaces, we enabled technical teams and executives to connect in real time without friction: the experience is simple, consistent, and reliable. The integration of platforms, high-end audio and video, and centralized control allowed us to standardize rooms and speed up decision-making when operations demand it.

Joaquin Arito – IT Manager

Compañía General de Combustibles (CGC)

Evaluate your video conferencing rooms with a specialist

We have representatives in various locations throughout the region to answer all your questions about modern meeting rooms.

"*" indicates required fields

Request an assessment for your meeting rooms

Tell us what kind of rooms you want to equip, upgrade, or standardize. A Newtech specialist will help you determine the right solution based on the space, the platform, and the experience your team needs.

Free initial evaluation.
Recommendations based on room type.
Integration with leading collaboration platforms.
Regional support and maintenance available.

Frequently Asked Questions about Meeting Room Projects

Can Newtech Group help us choose the right meeting room or conference room setup?

Yes. We assess your office space, room size, team needs, collaboration platforms and current AV infrastructure to recommend the right setup for each space, from huddle rooms and small meeting rooms to large conference rooms and executive boardrooms.

Can you design meeting rooms for different collaboration platforms?

Yes. We design and integrate meeting rooms and conference rooms for different collaboration platforms and BYOD scenarios. We help companies select certified AV equipment, cameras, microphones, displays and room control systems based on the user experience, technical requirements and platform strategy of each room.

Can you upgrade existing office meeting rooms instead of building new rooms?

Yes. We can evaluate your existing office meeting rooms, identify what needs to be reused, upgraded or replaced, and modernize the space with the right AV technology, video conferencing systems, room control and support model.

Do you support multi-room or multi-office meeting room standardization?

Yes. We help companies standardize meeting rooms and conference rooms across offices so users get a consistent experience in every space. This can include room type definitions, equipment standards, platform integration, documentation, training and ongoing support.

What is included in a full-service meeting room implementation?

A full-service meeting room implementation can include room assessment, AV design, equipment selection, procurement, installation, cabling, platform integration, testing, user training and managed maintenance. The scope depends on the room type, technology requirements and support needs.

Can you provide support and maintenance after the room is installed?

Yes. We provide support and maintenance for meeting rooms and conference rooms to help keep spaces ready for daily use. Services may include monitoring, troubleshooting, preventive maintenance, user support and ongoing optimization.

How much does a meeting room or conference room project cost?

The cost depends on the room size, existing infrastructure, AV equipment, video conferencing platform, installation requirements and support scope. The best next step is a room assessment so we can define the right solution and budget for each meeting room or conference room.

How do we start a meeting room project with Newtech Group?

The process starts with a room assessment. We review your current spaces, business goals, collaboration platforms and technical requirements, then recommend the right meeting room or conference room solution for your office.