Optimize your meeting rooms with state-of-the-art audiovisual solutions

Novedades > Collaboration

6 de July de 2023

Florencia

AV & Collaboration Specialist

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At Newtech, we specialize in planning and implementing audiovisual communication technology solutions for meeting rooms throughout the Latin American region.

In this article, we will explore how meeting rooms are evolving to meet the demands of today's professionals.

Since the advent of the pandemic, we have witnessed a significant transformation in the way meetings are conducted and have witnessed the emergence of new trends that are revolutionizing the traditional concept of boardrooms.

The Paradigm Shift: From Face-to-Face to Virtual Meetings

Before the pandemic, face-to-face meetings were the norm in most companies. However, the disruption caused by the health crisis forced us to rethink the way we communicate and collaborate.

Videoconferencing became the primary solution for maintaining productivity and connection between work teams, but it also revealed some challenges.

While today's technology allows us to keep up with the pace of work from any location, too much video conferencing can lead to employee burnout and stress.

Many professionals crave direct contact with their colleagues and are calling for the return of face-to-face meetings at least some days of the week. Modern meeting rooms are therefore adapting to these new needs and becoming hybrid spaces.

The rise of hybrid meeting rooms

In 2019, boardrooms equipped with technology to facilitate the simultaneous work of face-to-face and remote teams were considered cutting-edge and, for the most part, exclusive to large enterprises.

However, the pandemic radically changed this perspective. The use of online platforms such as Microsoft Teams or Zoom has become commonplace in companies of all sizes.

Today, specially designed conference rooms for hybrid meetings can be found in many organizations. These rooms have improved facilities and cybersecurity reinforcements, giving us a glimpse of what the meeting rooms of the future will look like.

Combining online and face-to-face meetings

The push for online meetings in modern meeting rooms does not mean that face-to-face meetings will be completely replaced in the future.

As the situation improves, professionals want to bring back in-person interaction and traditional socializing. Therefore, there is a need to find a balance between online and face-to-face meetings.

For a meeting to be effective, a modern meeting room must have adequate video conferencing software and be protected by cybersecurity measures.

This will ensure smooth and secure communication, regardless of whether participants are in the room or joining via technology.

Video conferencing software, a mainstay of modern meeting rooms

The key to efficient communication until recently, it was common to use a laptop with a basic webcam for meetings. However, in today's hybrid meeting rooms, it is common to find a central camera and a large screen showing the different team members joining remotely.

The Internet connection must be high-speed, as video conferencing requires considerable bandwidth, especially when using an HD camera.

In addition, it is critical to properly set up the lighting in the room. If the lighting is insufficient, the HD camera may have difficulty capturing the faces of the participants, which could affect the concentration of everyone involved.

Safety as a priority in the boardroom

In recent years, security in the work environment has become a primary concern. Companies have taken steps to improve their protection against potential cyberattacks, especially after the issues that arose in 2020 with Zoom video calling software.

Some of the basic security measures that can be implemented in a modern meeting room include:

Protect modern meeting rooms with passwords.
Train employees to detect phishing attempts.
Log all user actions if desktop sharing has been enabled.
Prevent the presence of external recording or capture devices during meetings, such as surveillance cameras, microphones or cell phones.

At Newtech, we stay at the forefront of technological advances and ensure that our hybrid meeting rooms are equipped with the technology and furniture necessary to facilitate successful professional meetings throughout the Latin American region.

Modern Meeting Spaces: A glimpse into the rooms of today's business world

In today's business world, having efficient meeting spaces tailored to the specific needs of each team has become a key factor in fostering productivity and collaboration.

The different modern rooms available offer solutions for all types of meetings, from intimate and functional spaces such as Huddle Rooms, designed for small groups that need to focus on specific projects, to larger rooms such as Large Rooms, ideal for meetings in auditoriums or multi-purpose rooms.

Below we will explore the different types of modern rooms available today, their features and how they can enhance the meeting experience in the corporate environment.

We will discover how these rooms have evolved to adapt to the changing needs of organizations and how technology plays a key role in their operation.

Huddle Rooms

Huddle Rooms are small, functional spaces that have become a necessity within organizations. These rooms are equipped to function as top-level meeting rooms without requiring a large amount of office space.

Designed for groups of 2 to 4 people, Huddle Rooms allow teams to focus and work on the specific details of a project, avoiding the distractions of an open office. These rooms are characterized by their minimalist technological approach, allowing simple and effective connections, always thinking about the user and the meeting.

Click here for more information about Huddle Rooms

Small Rooms

Small Rooms are spaces designed for meetings of 5 to 10 participants. These rooms offer a personalized and cozy environment to meet with colleagues or clients.

For this type of room, it is recommended to use videoconferencing equipment with good connectivity options and easy implementation. This equipment has high quality microphones and cameras that allow for clear and visually crisp communication for all participants.

Click here for more information about Small Room

Medium Rooms

Medium Rooms are ideal for larger groups who wish to build relationships through face-to-face conversations. These rooms are designed to accommodate 7-12 participants and usually require reservations to ensure availability.

In these types of rooms, it is common to have dual-screen setups that allow participants to view on one screen while sharing a presentation on the other. In addition, additional microphones and high-definition cameras with optical zoom may be required to meet communication needs.

Click here for more information about Medium Rooms

Large Rooms

Large Rooms are the largest rooms, suitable for meetings in auditoriums, classrooms or multi-purpose rooms for all staff. Instead of a conference table, these rooms usually have seating facing a dedicated podium or stage.

For these types of rooms, it is essential to implement rack-mountable video conferencing solutions that include multiple inputs and outputs for devices such as cameras, laptops, DVRs and microphones.

In addition, integration with third-party panel manufacturers and integrated audio solutions can be beneficial to achieve an optimal communication experience in these large rooms.

Click here for more information about Large Rooms

Discover the perfect solution for your modern meeting rooms.

At Newtech, we understand the importance of efficient, state-of-the-art audiovisual communications to enhance the success of your business meetings. If you are looking to implement premium technology solutions in your meeting rooms, we are here to help!

As partners of leading brands in audiovisual technology for companies and businesses, we have the knowledge and experience to offer you the most innovative solutions tailored to your specific needs.

We are proud to collaborate with the best suppliers in the market, which allows us to guarantee you state-of-the-art equipment and high quality service.

Whether you need to equip a functional and minimalist Huddle Room, a modern hybrid meeting room that combines the best of virtual and face-to-face meetings, or any other type of collaboration space, we are ready to advise you and provide you with a customized solution.

Our team of experts will guide you through every step of the process, from planning and design to implementation and configuration of audiovisual communications in your meeting rooms. We'll make sure you get a comprehensive, high-performance technology solution that meets your expectations and exceeds your needs.

Don't waste any more time dealing with obsolete systems or unproductive meetings. Consult with us today and discover how our audiovisual communication solutions can transform your meeting rooms into modern, efficient and highly collaborative spaces.

We are here to help you achieve success in your business meetings! Contact us right now and let us show you why we are the reliable partner for all your modern meeting room audiovisual communications needs.

Together, we will create an environment where technology and productivity merge in harmony.