Optimize your meeting spaces with state-of-the-art audiovisual solutions

6 de July de 2023

Florencia

AV & Collaboration Specialist

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At Newtech Group, we specialize in planning and implementing audiovisual communication technology solutions for meeting rooms throughout the Latin American region.

In this article, we will explore how collaboration spaces are evolving to meet the demands of today's professionals.

Since the advent of the pandemic, we have witnessed a significant transformation in the way meetings are conducted and the emergence of new trends that are revolutionizing the traditional concept of boardrooms.

The Paradigm Shift: From Face-to-Face to Virtual Meetings

Before the pandemic, face-to-face meetings were the norm in most companies. However, the disruption caused by the health crisis forced us to rethink the way we communicate and collaborate.

Videoconferencing became the primary solution for maintaining productivity and connection between work teams, but it also revealed some challenges.

While today's technology allows us to work from any location, excessive video conferencing can lead to employee burnout and stress.

Many professionals crave direct contact with their colleagues and are calling for the return of in-person interactions at least some days of the week. Modern work environments are therefore adapting to these new needs and becoming hybrid setups.

The Rise of Hybrid Workspaces

In 2019, boardrooms equipped with technology to facilitate the simultaneous work of face-to-face and remote teams were considered cutting-edge and, for the most part, exclusive to large enterprises.

However, the pandemic radically changed this perspective. The use of online platforms such as Microsoft Teams or Zoom has become commonplace in companies of all sizes.

Today, specially designed conference rooms for hybrid meetings can be found in many organizations. These facilities have improved amenities and cybersecurity reinforcements, giving us a glimpse of what the collaborative spaces of the future will look like.

Combining Online and Face-to-Face Meetings

The push for online meetings in contemporary setups does not mean that face-to-face interactions will be completely replaced in the future.

As the situation improves, professionals want to bring back in-person interaction and traditional socializing. Therefore, there is a need to find a balance between online and face-to-face meetings.

For a meeting to be effective, a modern collaboration space must have adequate video conferencing software and be protected by cybersecurity measures.

This will ensure smooth and secure communication, regardless of whether participants are physically present or joining via technology.

Video conferencing software remains a staple of today's conferencing setups. While it was once common to use a laptop with a basic webcam for meetings, in today's hybrid environments it is typical to find a central camera and a large screen displaying remote participants.

The Internet connection must be high-speed, as video conferencing requires considerable bandwidth, especially when using an HD camera.

Additionally, proper lighting is critical. Insufficient lighting can hinder an HD camera’s ability to capture faces clearly, potentially affecting everyone’s concentration.

Safety as a Priority in the Boardroom

In recent years, security in the work environment has become a primary concern. Companies have taken steps to improve their protection against potential cyberattacks, especially after the issues that arose in 2020 with Zoom video calling software.

Some of the basic security measures that can be implemented in a modern meeting area include:

Protect modern meeting rooms with passwords.
Train employees to detect phishing attempts.
Log all user actions if desktop sharing has been enabled.
Prevent the presence of external recording or capture devices during meetings, such as surveillance cameras, microphones or cell phones.

At Newtech Group, we stay at the forefront of technological advances and ensure that our hybrid work environments are equipped with the technology and furniture necessary to facilitate successful professional meetings throughout the Latin American region.

Modern Venues: A Glimpse into the Rooms of Today's Business World

In today's business world, having efficient work environments tailored to the specific needs of each team has become a key factor in fostering productivity and collaboration.

The different modern rooms available offer solutions for all types of meetings, from intimate and functional spaces such as Huddle Rooms, designed for small groups that need to focus on specific projects, to larger rooms such as Large Rooms, ideal for gatherings in auditoriums or multi-purpose venues.

Below we will explore the different types of modern rooms available today, their features, and how they can enhance the meeting experience in the corporate environment.

We will discover how these spaces have evolved to adapt to the changing needs of organizations and how technology plays a key role in their operation.

Huddle Rooms

Huddle Rooms are small, functional spaces that have become a necessity within organizations. These areas are designed to function as high-quality meeting spots without requiring a large amount of office space.

Designed for groups of 2 to 4 people, Huddle Rooms allow teams to focus and work on the specific details of a project, avoiding the distractions of an open office. Their minimalist technological approach ensures simple and effective connections, always prioritizing the user experience and the meeting itself.

Click here for more information about Huddle Rooms

Small Rooms

Small Rooms are designed for meetings of 5 to 10 participants, offering a personalized and cozy environment for colleagues or clients.

For this type of space, it is recommended to use videoconferencing equipment with robust connectivity options and easy implementation. This typically includes high-quality microphones and cameras that ensure clear and visually crisp communication for all participants.

Click here for more information about Small Room

Medium Rooms

Medium Rooms are ideal for larger groups who wish to build relationships through face-to-face conversations. These rooms are designed to accommodate 7-12 participants and typically require reservations to ensure availability.

Such spaces often feature dual-screen setups, allowing participants to view on one screen while sharing a presentation on the other. Additional microphones and high-definition cameras with optical zoom may also be incorporated to meet communication needs.

Click here for more information about Medium Rooms

Large Rooms

Large Rooms are the most spacious, suitable for gatherings in auditoriums, classrooms, or multipurpose venues for all staff. Instead of a traditional conference table, these areas usually feature seating arranged to face a dedicated podium or stage.

For these venues, it is essential to implement rack-mountable video conferencing solutions that include multiple inputs and outputs for devices such as cameras, laptops, DVRs, and microphones. Additionally, integration with third-party panel manufacturers and integrated audio solutions can help achieve an optimal communication experience.

Click here for more information about Large Rooms

Discover the Perfect Solution for Your Modern Work Environments

At Newtech Group, we understand the importance of efficient, state-of-the-art audiovisual communications in enhancing the success of your business meetings. If you are looking to implement premium technology solutions in your professional environments, we are here to help!

As partners of leading brands in audiovisual technology for companies and businesses, we have the knowledge and experience to offer you the most innovative solutions tailored to your specific needs.

We are proud to collaborate with the best suppliers in the market, which allows us to guarantee you state-of-the-art equipment and high-quality service.

Consult with us today and discover how our audiovisual communication solutions can transform your facilities into modern, efficient, and highly collaborative environments.